Treatment rooms
Assigning the right staff to shifts and rooms depends on recorded availability.
Sound familiar?
Keep the staff schedule aligned with the working day
Changes in availability, treatment-room staffing, qualifications, training, and sick leave all affect the practice schedule.
Dental assistants and front desk
Practice managers, front-desk staff, and dental assistants need a reliable schedule and clear team updates.
Protocols
Training records, certificates, and protocol acknowledgements need to remain accessible.
Annual leave and sick leave
Leave and sick leave affect staffing, so requests, notifications, and actions need clear ownership.
What WorkVine brings together
Coordinate employee operations across the practice
WorkVine links employee scheduling with leave, sick leave, qualifications, documents, training, and internal communication.
From plans to action
How it works for dental teams
Practice managers can coordinate staff processes without maintaining separate spreadsheets, inbox threads, and chat lists.
These product examples use our Kliniek Lindenvaert demo organization. They show how WorkVine works; your own teams, documents and processes shape your setup.
The right team for each treatment room
An available assistant does not necessarily mean a treatment room is ready to operate. Practice managers bring staff, required qualifications and work blocks together in capacity planning.
Set the staffing levels and qualifications needed for each workspace and work block. Planners can see where staffing meets those requirements and where an issue needs attention.
Explore capacity planningTraining and protocols
Assign training and record completion, certificates, and protocol acknowledgements for each employee.
Assign your own training or a course from WorkVine. Employees complete it in their app. The person responsible can see who has yet to start, who is progressing and who may need support.
Explore training and progress trackingDocuments and evidence
Store employee documents and attachments with the relevant record; keep qualification certificates in the qualifications workflow.
HR requests a document and the employee uploads it through an action in the app. A designated reviewer checks the file in Office, and the result remains available in the employee record.
Explore document requests and checksFollow-up
Show which practice manager, HR, or employee actions are still outstanding.
Bring the preparations together in an internal project, such as onboarding or opening a new location. Assign task owners and deadlines, add documents and let everyone involved track progress in one place.
Explore project tasks and follow-upRoles and teams
Who uses WorkVine
Each role uses the employee information and workflows relevant to its responsibilities.
Practice manager
Coordinates employee schedules, documents, open actions, and team arrangements.
Dentists and dental hygienists
View their relevant work schedules, training, and team updates.
Dental assistants and front desk
Submit leave requests, complete assigned training, and view team updates and tasks.
HR or owner
Manages sick leave workflows, employee documents, permissions, and reports.
Relevant modules
Explore the relevant WorkVine modules
These modules support the employee workflows described for dental practices.
Planning
Keep shifts, availability and changes together in an up-to-date schedule.
View moduleSick Leave Management & WvP
Keep sickness notifications, contact records, WvP case management and actions linked to the employee record.
View moduleTraining & Development
Onboarding, training, certificates and progress can be found by employee, team and role.
View moduleDocuments
Request documents, let employees upload them, and track checks and validity in their records.
View moduleFrequently asked questions
Frequently asked questions about Dentistry
Is WorkVine a good fit for dentistry?
WorkVine is suitable for organizations that no longer want to manage HR, planning, documents, training and follow-up across separate systems. This includes independent dental practices, multi-location groups, and practices coordinating staff across several treatment rooms.
Do we need to use every module from the start?
No. WorkVine can be configured for a specific industry, so teams only see and use what is relevant to their organization.
Does WorkVine also help with documents and evidence?
Yes. Documents, evidence, certificates and actions can be linked to employees and processes.
How quickly will we know if WorkVine is a fit?
In a short demo we show how WorkVine fits your roles, teams, processes and current way of working.
Does WorkVine replace our patient appointment system?
No. WorkVine organizes your practice team: employees, schedules, room staffing, documents and development. Patient appointments and treatment records stay in your practice software.
Where work, people and growth come together
See how WorkVine fits your dental practice
Schedule a demo to discuss employee scheduling, qualifications, documents, training, and absence workflows.