Hours need sorting out first
Let employees record their time and managers check and approve it. That makes it clear which information is ready for the next step.
Explore time tracking and approvalPartner programme · Accountants and payroll service providers
Better payroll starts with better client data
As an accountant, bookkeeper or payroll provider, you see what goes wrong before processing even begins: hours arrive late, changes are buried in emails and nobody knows which version has been checked. Help your clients get that preparation right with WorkVine.
Get the preparation right before payroll starts
WorkVine complements your accounting and payroll services. The biggest opportunity is often not a different payroll system, but a better way for your client to maintain and submit their data.
Employee information is scattered
Keep employee details and supporting documents in one central record. Agree with the client who keeps those details up to date and checks any changes.
Explore employee recordsApproved hours are entered all over again
WorkVine can connect to any payroll system that offers an API. Agree on the data the client needs to transfer, using approved hours as the starting point for payroll processing.
Explore payroll connectionsFrom time records to payroll input
Don't start the payroll run by hunting for information
For example, a client with changing shifts submits hours each month. Establish responsibilities and checks first, then decide how the data will reach the payroll system.
The employee records their time
Working time is recorded in WorkVine. The client agrees how employees should log their hours and the deadline for submitting changes.
The manager checks and approves
The manager reviews discrepancies and allocates time to the appropriate categories where needed. Recorded time is not automatically approved payroll input.
Your firm processes the agreed payroll data
You keep using the payroll system and checks that underpin your service. For an API connection, we'll agree on the data exchange and setup together.
Make submission requirements clear
Five things to agree before the next payroll run
Agree on these points with your client before setting up a connection or a new process. They are just as useful when you start with one client and one pay period.
- Who keeps employee records up to date?
- Who checks and approves the hours?
- What reporting period and submission deadline will we use?
- Which time categories and data does the payroll system need?
- Who handles corrections after the handover?
Supporting your practice, not replacing it
Your practice oversees payroll processing
You agree with the client on the data and checks you need. Pay calculations and payroll processing stay in the payroll system, as part of the service you have agreed to provide.
The client maintains the source data
Employees record their time, managers check it and the client keeps employee records up to date. Choose a named contact to resolve missing or incorrect information.
WorkVine helps clients prepare their data
We provide product guidance, setup and support. For an API connection, we discuss the system, required data and how it fits your way of working.
Good to know
Questions from accountants and payroll providers
Here are the key points. We're happy to talk through your situation.
Does my practice need to change payroll systems?
No. WorkVine can connect to any payroll system with an API, including Nmbrs and other major providers. We tailor the connection setup to the system and the data required.
Does WorkVine calculate salaries?
No. WorkVine helps clients maintain employee records, track time and approve hours ready for payroll. Pay calculations and payroll processing take place in the payroll system.
Is this relevant to bookkeepers without their own payroll department?
Yes. You can introduce WorkVine to help clients get their employee records and administration in order. Their existing provider can continue to handle payroll.
Can my firm also become a WorkVine payroll partner?
Yes. We'd welcome a conversation about working with your firm as a WorkVine payroll partner. Clients you introduce who already use your payroll services will always remain your clients, with your firm as their payroll contact. Together, we'll agree on how the partnership works and who is responsible for what.
Interested in partnering?
What's holding up payroll at your clients?
Tell us which payroll system you use and which information takes the most time to get right. We'll look at a suitable first client together and agree on the data they need to pass to your firm.
Rolf HellemonsCommercial co-founder
Talk to us about your practice
Your email app will open with the subject already filled in. There's no commitment at this stage.
Prefer to call? +31 85 212 9076