Reception and phone coverage
Set staffing for reception and telephone duties around expected workload and employee availability.
Sound familiar?
Coordinate reception coverage, locum cover, and staff availability
Reception and phone coverage, practice-assistant and practice-nurse schedules, locum cover, and sick leave can change the staff plan throughout the week.
Practice nurses and locum GPs
Keep each role's schedule, workplace arrangements, and availability clear.
Protocols
Keep assigned training, protocol acknowledgements, and employee documents organized.
Absence
Record sick leave notifications, scheduled check-ins, and agreed actions in the case workflow.
What WorkVine brings together
Keep the practice team's employee workflows connected
WorkVine links staff schedules with leave, sick leave, qualifications, documents, training, and internal communication.
From plans to action
How it works for practice teams
Practice managers, HR, and employees use the information and actions relevant to their responsibilities.
These product examples use our Kliniek Lindenvaert demo organization. They show how WorkVine works; your own teams, documents and processes shape your setup.
From practice staffing to individual schedules
The practice manager coordinates assistants, practice nurses and locums. Everyone can then find their own shifts, including when staffing changes.
Planners match shifts to availability, leave and sickness. Employees can check their current schedule in the app, and planners can email the selected schedule period.
Explore staff schedulingAnnual leave and availability
Review leave requests and use approved leave when coordinating employee availability.
Employees submit a request. Their manager reviews it alongside the leave balance and team schedule, with the decision and balance adjustments kept on record.
Explore leave requests and approvalsTraining and protocols
Assign training and keep completion and protocol acknowledgements with each employee.
Assign your own training or a course from WorkVine. Employees complete it in their app. The person responsible can see who has yet to start, who is progressing and who may need support.
Explore training and progress trackingFollow-up
Record outstanding actions against the relevant employee, team, or practice location.
Bring the preparations together in an internal project, such as onboarding or opening a new location. Assign task owners and deadlines, add documents and let everyone involved track progress in one place.
Explore project tasks and follow-upRoles and teams
Who uses WorkVine
WorkVine gives each role access to the employee workflows it needs.
Practice manager
Coordinates staff schedules, documents, open actions, and sick leave cases.
Practice assistants
View their work schedule, submit leave requests, and receive relevant team updates.
Practice nurses and locum GPs
Use their assigned schedules, training, and team information, including locum cover.
Owner or HR
Manages permissions, employee records, reports, and outstanding HR actions.
Relevant modules
Explore the relevant WorkVine modules
These modules support the day-to-day organization of your practice team.
Planning
Keep shifts, availability and changes together in an up-to-date schedule.
View moduleAnnual leave
Annual leave requests, balances and approvals remain visible to employees, managers and HR.
View moduleSick Leave Management & WvP
Keep sickness notifications, contact records, WvP case management and actions linked to the employee record.
View moduleTraining & Development
Onboarding, training, certificates and progress can be found by employee, team and role.
View moduleFrequently asked questions
Frequently asked questions about General practices
Is WorkVine a good fit for GP practices?
WorkVine is suitable for organizations that no longer want to manage HR, planning, documents, training and follow-up across separate systems. This includes practices coordinating practice assistants, practice nurses, locum GPs, front-desk staff, and practice management.
Do we need to use every module from the start?
No. WorkVine can be configured for a specific industry, so teams only see and use what is relevant to their organization.
Does WorkVine also help with documents and evidence?
Yes. Documents, evidence, certificates and actions can be linked to employees and processes.
How quickly will we know if WorkVine is a fit?
In a short demo we show how WorkVine fits your roles, teams, processes and current way of working.
Can we use WorkVine alongside our GP practice system?
Yes. WorkVine focuses on employees and practice operations, not clinical records or patient appointments. Use it for staff scheduling, leave, sick leave, training and internal communication alongside your existing clinical software.
Where work, people and growth come together
See how WorkVine fits your GP practice
Schedule a demo to discuss employee scheduling, locum cover, leave, sick leave, documents, and training.