ENNL

WorkVine for childcare

Childcare organizations coordinate employees across locations and childcare groups, with work schedules, qualifications, training, leave, and sick leave to manage.

WorkVine brings HR, scheduling, communication and development together in one employee platform. HR and managers retain oversight, while employees manage their day-to-day needs in the app.

For childcare organizations replacing separate staff schedules, qualification lists, inboxes, and chat groups.

Schedule a demo
Childcare practitioner playing with a group of children

Sound familiar?

Coordinate staff across locations and childcare groups

Staff schedules and qualifications need clear workflows, while employee communication must remain distinct from parent-facing work.

Locations and teams

Staffing patterns and work schedules vary by location and childcare group.

Qualifications

Keep qualification details, certificate files, and expiration dates with each employee record.

Leave and sick leave

Approved leave and sick leave change employee availability for scheduling.

Communication

Publish team updates to the relevant employees without relying on separate chat groups.

What WorkVine brings together

Connect everyday employee workflows in childcare

WorkVine links employee scheduling with qualifications, training, documents, leave, sick leave, and internal communication.

From plans to action

How it works in childcare

Location managers, HR, and employees each use the information and actions relevant to their role.

These product examples use our Kliniek Lindenvaert demo organization. They show how WorkVine works; your own teams, documents and processes shape your setup.

An up-to-date schedule for every location

Leave requests and sick leave can affect staffing in a childcare group. Planners keep track of staff across locations, while childcare practitioners can check their own schedule in the app.

Employee App showing a weekly schedule and the details of a selected shift

Planners match shifts to availability, leave and sickness. Employees can check their current schedule in the app, and planners can email the selected schedule period.

Explore staff scheduling

Keep supporting documents up to date

Location managers need to know which documents a role requires and what is still missing. Track qualification status in each employee record and follow up on missing evidence.

Qualification status example: an active registration and a missing diploma

Define the qualifications and evidence a role requires. HR can check each employee’s status and validity dates, then request missing documents. Your organization sets the requirements.

Explore qualifications and supporting documents

Annual leave and sick leave

Process leave requests separately from sick leave notifications and case actions.

Sick leave case file with a case manager and follow-up information

After a sickness report, the person responsible keeps contact records, tasks and next steps together. HR and managers use the same case file, subject to their access rights, without needing to record a diagnosis.

Explore sick leave and follow-up

Team communication

Publish internal updates and actions for the relevant employees and teams.

Team update and responses in the Employee App

Publish an update for the relevant teams. Employees read and respond in the same app as their schedule and actions. Conversations can continue in chat, and administrators can review reported posts.

Explore internal communication

Roles and teams

Who uses WorkVine

WorkVine supports the employee responsibilities shared by HR, location managers, and childcare professionals.

Location managers

Coordinate work schedules, staffing needs, open actions, and employee documents.

Childcare professionals

Submit leave requests, complete assigned training, and view team updates and tasks.

HR

Manages employee records, sick leave workflows, documents, and qualifications.

Administrators

Configure roles, teams, locations, and access permissions.

Relevant modules

Explore the relevant WorkVine modules

These modules support the employee workflows described for childcare organizations.

Planning

Keep shifts, availability and changes together in an up-to-date schedule.

View module

Qualifications & Compliance

Qualifications, certificates, expiration dates and missing evidence become apparent earlier.

View module

Training & Development

Onboarding, training, certificates and progress can be found by employee, team and role.

View module

Communication

Team updates, messages and actions stay connected to daily work.

View module

Frequently asked questions

Frequently asked questions about Childcare

Is WorkVine a good fit for childcare?

WorkVine is suitable for organizations that no longer want to manage HR, planning, documents, training and follow-up across separate systems. This includes organizations coordinating locations, childcare groups, childcare professionals, and recurring qualification and training requirements.

Do we need to use every module from the start?

No. WorkVine can be configured for a specific industry, so teams only see and use what is relevant to their organization.

Does WorkVine also help with documents and evidence?

Yes. Documents, evidence, certificates and actions can be linked to employees and processes.

How quickly will we know if WorkVine is a fit?

In a short demo we show how WorkVine fits your roles, teams, processes and current way of working.

How can we track the qualifications each role needs?

Record the qualifications and documents required, then check each employee’s status and validity dates. Capacity planning can apply your staffing and qualification requirements. This supports your checks; it does not automatically verify every childcare regulation.

Where work, people and growth come together

See how WorkVine fits your childcare organization

Schedule a demo to discuss employee scheduling, qualifications, training, documents, leave, and internal communication.

Schedule a demo View solutions
About 20 minutes No commitment required