Monthly
€6
per active employee per month, excluding VAT
Cancel monthly.
Qualification management
Know who is ready for the work before it starts.
Manage qualifications, certificates, skills and authorisations for every employee. See which evidence is active, missing or expired, and connect valid qualifications to training and workforce planning.
Pricing and included features
Move from scattered certificates to a current view of readiness
A certificate in a folder and an expiry date in a spreadsheet cannot reliably tell you who is ready for work today. WorkVine connects the qualification to its evidence, the employee and the work for which it is required.
- Record qualifications and required evidence for every employee
- Distinguish active, missing and expired evidence
- Connect follow-up to learning and capacity planning
Qualification management
From requirement to evidence, follow-up and appropriate deployment
Define what each employee needs to demonstrate
Configure the qualifications relevant to your roles and work, from a degree or certificate to a skill or authorisation. Link the document type required as evidence and assign the relevant qualifications to employees.
See immediately which evidence is valid and what is missing
Store the official evidence and its validity period with the employee. WorkVine then shows the linked qualification as active, missing or expired. HR can see what the status is based on and which document needs attention.
Turn a gap into a clear next action
Ask an employee to submit existing evidence through Documents, or assign a course when new learning or recertification is required. After completion, store the new certificate and validity so the status is once again based on current evidence.
Use qualifications when deciding who can be scheduled
Define which qualifications a workspace or work block requires in Capacity Planning. Only active qualifications count. While scheduling, planners can see whether the rule is satisfied, needs attention or blocks an assignment.
Product screens from our fictional demo organisation, Kliniek Lindenvaert.
Explore all Qualifications & Compliance capabilitiesQualification management
Visibility and alerts support compliance; they do not guarantee it
WorkVine stores recorded evidence, derives a status from it and supports follow-up and planning. Your organisation remains responsible for source verification, policy, professional judgement and compliance. WorkVine does not, for example, automatically validate an external professional register.
Connect qualification management to evidence, learning and planning
The value grows when the same status not only informs HR, but also drives a clear action and appropriate deployment.
Start with the qualifications that genuinely determine readiness
You can start with qualification management, then connect learning, documents and planning later.
Choose roles and requirements
Start with the degrees, certificates or authorisations that genuinely determine deployment.
Define evidence and validity
Define which document supports the qualification and when it needs review or renewal.
Set up follow-up and use
Agree who follows up missing evidence and where the status should influence learning or planning.
One platform price for evidence, status and follow-up
12 months in advance
€5
per active employee per month, excluding VAT
After 12 months, choose another advance payment or switch to monthly billing. Unused prepaid months are not refunded.
Qualifications, evidence status, validity and links to documents, learning and planning are included in the platform price, along with reasonable implementation support.
Additional services and usage charges, such as paid catalogue courses or e-signature, are billed separately.
Qualification management
What you will want to know before you start
What does qualification management cover?
Roles, skills, degrees, certificates, authorisations, supporting evidence and validity for each employee.
How does WorkVine determine status?
Status follows from the linked official evidence and recorded validity period. A qualification can be active, missing or expired.
Does WorkVine validate external registers?
No. Your organisation verifies the source and records the evidence. WorkVine does not automatically query professional registers.
Can an employee submit evidence?
Yes. HR can request a specific item through Documents. The employee submits it and Office reviews the submission.
Can we manage recertification?
Yes. Assign the appropriate course, track progress and record the new certificate and validity after completion.
Can qualifications affect scheduling?
Yes. Capacity rules can require, for example, at least one qualified employee or a mandatory qualification for everyone assigned.
Does this guarantee that our organisation is compliant?
No. WorkVine supports record keeping, visibility and follow-up. Your organisation remains responsible for policy, judgement and compliance.
Which expired qualification must never catch your planning team by surprise?
Bring one role, certificate or workspace requirement. In the demo, we will connect the requirement to evidence, follow-up and deployment.
Explore your qualification process in a demo