Typing the same details again
A name, address or term from the previous document can slip through, even though much of the information is already in the employee record.
Sound familiar?
A new agreement should not mean starting the search again
A new hire, a change in hours or a formal agreement deserves your attention. Searching for files, copying text and re-entering details should not take over every time.
Starting from an old copy
Different people keep different copies of the contract. Which one becomes the starting point for your next hire?
Chasing progress by email
The draft has been sent, but what happened next? Without a shared overview, every follow-up starts with another search.
1. A reusable starting point
Start with your agreed terms, not a blank document
Choose a WorkVine template, or let WorkVine turn your contracts, addenda and HR letters into reusable templates. You no longer have to start from scratch for every employee.
WorkVine templates have been reviewed by a university-trained legal professional. If you use your own documents, your wording remains the starting point. HR selects the right template for the agreement at hand.
2. Add details and agreed terms
Select the employee. Add the terms. Prepare the draft.
Select the employee and auto-fill the available details. Complete the template’s additional questions, such as the role, working hours or start date, to create an agreement for this person and these terms.
The fields that can be auto-filled depend on the template and your setup. Save the agreement as a draft and check the completed text before proceeding.
3. Review and sign
Review the terms. Then collect the signature.
Review the full agreement before sending it. Are the employee details, role and terms correct? Check the completed document on screen before you move on.
Then have the reviewed agreement signed electronically through Scribble. Signing follows a deliberate review, rather than an unchecked document copied from an email.
4. Find documents and follow up
Know which documents are still drafts
Give HR an overview of documents and their current status. Filter by employee, manager or status and open the agreement you need without searching through separate folders.
Export a PDF when you need a file to store or share. The agreement stays linked to the employee, giving you a clear starting point for the next question or change.
What changes
Less repetitive drafting. More attention to the agreement.
HR prepares the document, the content is reviewed and the employee signs. Each step builds on the same agreement.
A consistent starting point for HR
Reusable templates, employee details and document statuses make recurring work easier to manage.
Managers can check the agreed terms
The role, hours and other agreed terms are brought together in a draft ready for review.
Employees receive a reviewed agreement
The agreement records the terms you have agreed, ready for electronic signing through Scribble.
Is this a fit for your organization?
For HR teams that regularly reuse the same terms
From a first employment agreement to recurring contract changes, keep the terms that work for your organization and build a clear process around them.
- You regularly prepare employment agreements, addenda or HR letters.
- You want to keep your own documents while reducing copying and retyping.
- HR and managers need a consistent starting point for their documents.
- You want a clearer process for review, electronic signing and status tracking.
Workflow scope
What you can manage with agreements and HR templates
Explore the features, from reusable templates to electronic signing, PDFs and status tracking.
Contract templates
- Use WorkVine templates reviewed by a university-trained legal professional
- Have WorkVine turn your own documents into reusable templates
- Reuse your organization’s templates
Prepare the draft
- Populate fields from employee data
- Prepare employment contracts and addenda
- Create warning letters, statements, and other formal HR documents
Review and sign
- Review the content and populated data
- Sign electronically through Scribble
- Export a PDF
Document workflow
- Prepare and review the document as a draft
- Publish and track the current status
- Filter by employee, manager and document status
Frequently asked questions
Clear answers about templates, signing, and legal review
Practical answers for teams managing employment agreements, addenda and formal HR documents.
Which employment agreements and HR documents can I create?
You can create employment agreements, addenda, declarations, and formal HR letters from reusable templates. The exact library and setup may vary by organization.
Can WorkVine turn our existing documents into templates?
Yes. WorkVine can convert existing customer documents into reusable templates, so you can work from your own content using a consistent structure and employee data.
Which data is populated automatically?
A template can auto-fill available organization and employee details. The fields depend on the document and your setup. Enter additional details by answering the template’s questions, then review the full document before sharing it.
Can an agreement be signed electronically?
Yes. WorkVine supports electronic signing through Scribble. It is provided as an e-signature; WorkVine does not claim a qualified electronic signature, a specific eIDAS level, or guaranteed legal validity in every situation.
Is a receipt or read acknowledgement the same as an e-signature?
No. A receipt or read acknowledgement records that the employee received and read the document. Electronic signing through Scribble is a separate step.
How have WorkVine templates been legally reviewed?
WorkVine templates have been reviewed by a university-trained legal professional. Always check and adapt the content to your organization, the particular circumstances and current rules. The review is not a legal guarantee or individual legal advice.
Where work, people and growth come together
How much of your next agreement could you reuse?
Bring an employment agreement, addendum or HR letter to your demo. See how to turn it into a reusable template, fill in employee details and manage review, signing and follow-up.